Payroll & Benefits Specialist

Key Responsibilities
Payroll, Benefits, and HR & Finance Support

• Provide senior level expertise on complex or escalated payroll and benefits issues
• Review payroll calculations, adjustments, exceptions, and year end items where complexity exists
• Support compliance with federal and provincial payroll legislation, CRA requirements, and audit expectations
• Serve as a senior point of contact for payroll and benefits inquiries from employees, Human Resources, and Finance
• Identify payroll or benefits risks, process gaps, and recommend practical improvements
• Support accounts payable and other Finance activities, including coding, review, reconciliation, and audit support
• Collaborate with HR on employee changes affecting payroll, benefits, or leave administration
• Support leave administration, including sick leave, parental leave, and disability related absences
• Contribute payroll and benefits expertise to policy development and continuous improvement initiatives
• Handle all employee and financial information with discretion, confidentiality, and cultural awareness
• Provide backup or overflow support during peak workload periods to ensure operational continuity

Benefits and Pension Administration

• Lead administration of group benefits and pension plans
• Respond to employee inquiries related to benefits coverage, eligibility, and claims
• Manage enrolments, life event changes, disability coordination, and terminations
• Liaise with benefits providers and plan administrators to resolve issues
• Ensure benefits administration aligns with policy, plan documents, and funding requirements
• Maintain accurate benefits records and reporting
• Onsite HR Support and Community Coordination
  Provide on-site support focused on HR file management and administrative tasks that require a physical presence or local coordination.
• Support HR with onboarding and offboarding processes, including the collection, coordination, and secure handling of employment documentation
• Act as a visible and trusted onsite point of contact for employees seeking assistance with payroll, benefits, or HR administrative matters
• Receive and triage employee questions or concerns, escalating matters to HR , the Director of Finance, or leadership through appropriate governance channels
• Support respectful communication between employees, HR, Finance, and leadership, in alignment with West Moberly governance practices
• Assist with scheduling and coordination for HR meetings, training, or employee related processes that occur onsite or within the community
• Ensure employment related records are handled securely and in a manner that respects confidentiality, community relationships, and cultural protocols
• Conduct all interactions with cultural awareness, discretion, and respect for leadership, Elders, and community processes
  … and more!

Your toolkit includes

• Post secondary education in Payroll, Accounting, Business Administration, Human Resources, or a related field, or an equivalent combination of education and experience
• Minimum 5–7 years of progressive experience in Canadian payroll and benefits administration
• Strong working knowledge of Canadian payroll legislation, CRA requirements, and payroll compliance
• Demonstrated experience supporting complex or non-routine payroll and benefits matters
• Experience working closely with Finance and HR functions in a collaborative environment
• Experience responding to employee inquiries with professionalism, clarity, and sound judgement
• Experience supporting or contributing to broader Finance functions, such as accounts payable or audit preparation, is an asset
• Experience working within a First Nation, Indigenous organization, public sector, or community-based employer is an asset
• Payroll certifications, including Canadian Payroll Association PCP, and benefits related certificates are considered assets but are not required
• Experience with Microsoft Office