Events Coordinator

Full time

Applications Close: August 16, 2022

We are seeking a take charge event coordinator with the ability to manage the administration and logistics of a busy events schedule in support of WMFN. You will preferably be a member or community member, have experience putting on events, working in a First Nations community and have knowledge of cultural practices.

The coordinator will work with various department managers at West Moberly to organize events related to their area of responsibilities. These events will range from small meetings to large annual gatherings and events, sometimes in the community and other times outside of the community, including participation in third party events.

About the position
The Event Coordinator will have a love for special events and the West Moberly community, a hands-on participant who will provide outstanding customer service, be enthusiastic, and be able to build relationships with internal and external customer. The Events Coordinator will work independently and closely with internal departments to manage events from the planning phase through execution and wind up. Events could be during the day, evening and on weekends.

Events

  • Participate in the creation and development of new and existing events.
  • Coordinate and be the project lead for planning, supplier contracts and general logistics.
  • Preplan and anticipate project needs, prioritize and meet deadlines of each event with little supervision.
  • Take charge to ensure every event is marketed and attended by the intended target group.
  • Actively gather information on each project to achieve quality event productions.
  • Management of on-site production and cleanup for events as necessary.
  • Manage and facilitate volunteers and event committees.

Administration

  • Plan and administer the budget for each event and for the entire calendar of events.
  • Secure increased sponsorship for events and cultivate relationships with all sponsors.
  • Liaise with vendors, suppliers, sponsors, donors and other affiliated groups and individuals; secures services & equipment for clients' events.
  • Account for money spent, including administering contracts and ensuring volunteers and staff are recruited, trained, scheduled, and paid appropriately if applicable.
  • Ensure clients are aware of all payment terms; advance payments are appropriately collected (deposit, payment and/or insurance coverage etc.).
  • Work with internal departments including finance on budgets, AP, AR, manage budgets and tracking expenses. Keep records of all events.

What We Offer
Full time employment, 70 hours every 2 weeks, Monday to Friday (every second Friday off), along with a comprehensive salary, RRSP program and benefits package.

Requirements

The Successful Candidate
We are looking for a ‘Doer”, someone who thrives on the adrenaline of events planning and execution, who is an experienced administrator with the ability to anticipate issues that may arise. Ideally you will be a member or community member of West Moberly and will understand the importance of bringing everyone together for events and celebrations.
You will preferably have experience working in a First Nations community with knowledge of cultural practices or a keen interest in the culture.

Your toolkit will bring:

  • Excellent interpersonal skills, with superior written and oral communication skills including proficiency in report writing and community presentations including proof reading skills and public speaking.
  • Self motivation with strong interpersonal and communication skills.
  • Demonstrated problem solving skills, with the ability to handle sensitive matters in a confidential manner.
  • A positive outlook and can put a plan together that ensures objectives are met.
  • An engaging style who works well as part of a team and is also able to work independently.
  • Administrative, Microsoft Office and budgeting skills, etc.

Qualifications/Education:

  • A combination of events planning experience and some education may be considered
  • Valid driver’s license & reliable transportation.
  • Comply to Criminal Record Check, Vulnerable Sector.
  • Must be Bondable.

How to Apply

How to Apply
Interested candidates can email their cover letter stating why they are interested in this position and any previous event planning experience – no matter how small and their resume by no later than August 16 ,2022. Please send your resume to: jobs@westmo.org
Coaching and training will be provided.